HFVOA

Hawthorn Farm Village Owners' Association

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Elections

Table of Contents

Voting Process

We need at least 20% of our membership (lot owners) to submit a ballot to make the election of Board Directors valid.

Contact Information – By mail, email, or phone to:
HFVOA 2020 Director Election – Attention: Election Project Leader

  • Telephone: leave voice mail (503) 693-8787
  • Email: hfvoa.or@gmail.com
  • Mail: 5500 NE Farmcrest St. Hillsboro, OR 97124

Director Responsibilities

The general responsibilities of the Board of Directors and Officers are defined in Articles 4 and 5 of the HFVOA Bylaws. The 2016-2017 Board of Directors created a more detailed explanation of the roles and responsibilities of officers and committees. These explanations are current as of June 8, 2017.

Download a PDF of the HFVOA Board of Directors, Officers, Members Roles and Responsibilities

Election Process

The general voting process and rules are defined in Article 2 of the HFVOA Bylaws. Board of Directors elections is defined in Article 4 section 4 of the HFVOA Bylaws.

  • Each lot is allocated one election ballot. Owners will have up to 4 votes per lot.
  • Lot owners cannot vote for an individual candidate more than once
  • Lot owners can submit a “write-in” candidate
  • No individual candidate needs to get the votes of the majority of the lot owners
  • The winners are the 4 candidates with the highest vote totals and last year’s 2-year term winner.
  • If a lot owner votes using a paper ballot, it must be returned in the provided envelope. The envelope must be sealed and marked BALLOT.

Notice of intent to conduct a vote by electronic or written ballot in lieu of a meeting

To All Property Owners:

Notice is hereby given to you as a member of Hawthorn Farm Village Owners’ Association that the Board of Directors, pursuant to ORS 94.647, intends to conduct a vote by written ballot in lieu of a meeting. Specifically,

  • The 2020 Directors election will be conducted by secret electronic or paper ballot in lieu of being conducted at an HFVOA membership meeting.
  • In the same voting, an amendment to the HFVOA governing documents is offered for approval by the Association’s membership (lot owners).

Voting Documents Distribution

  • For electronic ballot voting, go to our HFVOA web site for a link to vote (beginning TBD)
  • For paper ballot voting, it will be mailed to your most current mailing address on record with the HFVOA Secretary. 

NOTE: If you have an address change, please act immediately to inform the HFVOA Secretary (write or email).

HFVOA Board of Director Election Rules

  • Each Lot is allocated 1 election ballot, with 4 votes per ballot.
  • You cannot vote for an individual candidate more than once.
  • No individual candidate needs to get the votes of a majority of lot owners.
  • The winners are simply the four candidates with the highest vote totals.
  • A write-in candidate must be a lot owner in Hawthorn Farm Village
  • 4 Directors are to be elected.
  • The highest ‘vote getter’ fills the 2-year term position.
  • The 3 others fill the one-year term positions.
  • Please vote for four (4) individuals for the HFVOA Board.
  • Or, you can vote for only 1 or 2 or 3 candidates.