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HFVOA

Hawthorn Farm Village Owners' Association

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You are here: Home / Elections

Elections

Table of Contents

  • Voting Process
  • Director Responsibilities
  • Election Process
  • Notice of intent to conduct a vote by electronic or written ballot in lieu of a meeting
  • HFVOA Board of Director Election Rules

Voting Process

Elections for the Board of Directors are held in January/February

We need at least 20% of our membership (lot owners) to submit a ballot to make the election of Board Directors valid. An electronic link will be emailed to those who receive the newsletter and other communications by email. Paper ballots for 2023 will be mailed to owner addresses who are not signed onto the HFVOA email service.

Thank you for getting your ballot electronically! (Email us to find out how)

Thanks for voting!

Contact Information – By mail, email, or phone to:
HFVOA Director Election – Attention: Election Project Leader

  • Telephone: leave voicemail (503) 693-8787
  • Email: hfvoa.or@gmail.com
  • Mail: 5500 NE Farmcrest St. Hillsboro, OR 97124

Director Responsibilities

The general responsibilities of the Board of Directors and Officers are defined in Articles 4 and 5 of the HFVOA Bylaws.

Election Process

The general voting process and rules are defined in Article 2 of the HFVOA Bylaws. Board of Directors elections is defined in Article 4 section 4 of the HFVOA Bylaws.

  • Each lot is allocated one election ballot. Owners will have up to 4 votes per lot.
  • Lot owners cannot vote for an individual candidate more than once
  • Lot owners can submit a “write-in” candidate
  • No individual candidate needs to get the votes of the majority of the lot owners
  • The winners are the 4 candidates with the highest vote totals and last year’s 2-year term winner.
  • If a lot owner votes using a paper ballot, it must be returned in the provided envelope. The envelope must be sealed and marked BALLOT.

Notice of intent to conduct a vote by electronic or written ballot in lieu of a meeting

To All Property Owners:

Notice is hereby given to you as a member of Hawthorn Farm Village Owners’ Association that the Board of Directors, pursuant to ORS 94.647, intends to conduct a vote by written ballot in lieu of a meeting. Specifically,

  • The 2022 Directors election will be conducted by secret electronic or paper ballot in lieu of being conducted at an HFVOA membership meeting.

Voting Documents Distribution

  • Electronic ballot voting information will be sent to the email address at which you receive the HFVOA newsletter. You must use this same email address for identification when submitting your ballot. If you are not currently receiving newsletters, please email the association with your preferred email address; please let us know of any old email address that you would like to have removed from your records.
  • For paper ballot voting, the ballot will be mailed to your most current mailing address on record with the HFVOA Secretary. 

NOTE: If you have an address change, please act immediately to inform the HFVOA Secretary (write or email).

HFVOA Board of Director Election Rules

  • Each Lot is allocated 1 election ballot, with 4 votes per ballot.
  • You cannot vote for an individual candidate more than once.
  • No individual candidate needs to get the votes of a majority of lot owners.
  • The winners are simply the four candidates with the highest vote totals.
  • A write-in candidate must be a lot owner in Hawthorn Farm Village
  • 4 Directors are to be elected.
  • The highest ‘vote getter’ fills the 2-year term position.
  • The 3 others fill the one-year term positions.
  • Please vote for a maximum of four (4) individuals for the HFVOA Board.

Primary Sidebar

Calendar

Today
Sun
Mon
Tue
Wed
Thu
Fri
Sat
S
M
T
W
T
F
S
29
30
12:00 AM - Paper Ballots are Mailed
31
1
2
12:00 AM - Garbage & Yard Waste Pickup
3
4
8:00 AM - Electronic Voting Open
5
6
7
8
9
12:00 AM - Garbage & Recycling Pickup
10
11
12
13
14
15
16
12:00 AM - Garbage & Yard Waste Pickup
17
18
12:00 AM - Last Day to Mail in Paper Ballot
19
20
21
22
23
12:00 AM - Garbage & Recycling Pickup
24
25
12:00 AM - Last Day to Vote Electronically
26
27
28
6:30 PM - Election Teller Announces Election Results
1
2
12:00 AM - Garbage & Yard Waste Pickup
3
4
Paper Ballots are Mailed
30 Jan
01/30/2023    
All Day
  • Election Schedule
Paper ballots are mailed out to the small number of owners who do not receive HFVOA emails.
More Info
Garbage & Yard Waste Pickup
02 Feb
02/02/2023    
All Day
  • Services
Please have bins out by 6am. Please take bins back in by end of day. Thanks for helping keep our neighborhood pretty! Note: If this [...]
More Info
Electronic Voting Open
04 Feb
02/04/2023 - 02/25/2023    
8:00 am - 5:00 pm
  • Election Schedule
Vote on line through website link that came in HFVOA email.  For election security you must enter the email address to which the link was [...]
More Info
Garbage & Recycling Pickup
09 Feb
02/09/2023    
All Day
  • Services
Please have bins out by 6am. Please take bins back in by end of day. Thanks for helping keep our neighborhood pretty! Note: If this [...]
More Info
Garbage & Yard Waste Pickup
16 Feb
02/16/2023    
All Day
  • Services
Please have bins out by 6am. Please take bins back in by end of day. Thanks for helping keep our neighborhood pretty! Note: If this [...]
More Info
Last Day to Mail in Paper Ballot
18 Feb
02/18/2023    
All Day
  • Election Schedule
More Info
Garbage & Recycling Pickup
23 Feb
02/23/2023    
All Day
  • Services
Please have bins out by 6am. Please take bins back in by end of day. Thanks for helping keep our neighborhood pretty! Note: If this [...]
More Info
Last Day to Vote Electronically
25 Feb
02/25/2023    
12:00 am - 5:00 pm
  • Election Schedule
Vote on line using link that came in HFVOA email and entering your email address that it was sent to.
More Info
Election Teller Announces Election Results
28 Feb
02/28/2023    
6:30 pm - 6:45 pm
  • Election Schedule
3rd Party Election Teller will present election results at start of Board of Director meeting.
More Info
Garbage & Yard Waste Pickup
02 Mar
03/02/2023    
All Day
  • Services
Please have bins out by 6am. Please take bins back in by end of day. Thanks for helping keep our neighborhood pretty! Note: If this [...]
More Info
Events on 01/30/2023
30 Jan
Paper Ballots are Mailed
30 Jan 23
Events on 02/02/2023
02 Feb
Garbage & Yard Waste Pickup
2 Feb 23
Events on 02/04/2023
04 Feb
Electronic Voting Open
4 Feb 23
Events on 02/09/2023
09 Feb
Garbage & Recycling Pickup
9 Feb 23
Events on 02/16/2023
16 Feb
Garbage & Yard Waste Pickup
16 Feb 23
Events on 02/18/2023
18 Feb
Last Day to Mail in Paper Ballot
18 Feb 23
Events on 02/23/2023
23 Feb
Garbage & Recycling Pickup
23 Feb 23
Events on 02/25/2023
25 Feb
Last Day to Vote Electronically
25 Feb 23
Events on 02/28/2023
28 Feb
Election Teller Announces Election Results
28 Feb 23
Events on 03/02/2023
02 Mar
Garbage & Yard Waste Pickup
2 Mar 23

2022 Annual Dues

2022 Payment is due by October 1, 2021. Late fees apply after October 30, 2021. Pay your annual dues online through Association Management Services NW’s website.

Or mail a check to
AMS NW
PO BOX 98407
Las Vegas, Nevada 89193-8407
(be sure your property address is on the check)

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