Governing Documents

Architectural and Community Livability Principles and Rules

The ARC Principles and Rules are intended to provide a more detailed interpretation of general statements, ambiguous language, or to set forth procedures for implementing the overarching governing statements. These rules govern the conduct of persons and the operation and use of the Lots and the Common Maintenance Area. The ARC Principles and Rules support the goal of the Association to foster community, preserve property values, and create an enjoyable and safe place to live.

Collections Resolution

This resolution details the policies and procedures for collecting delinquent funds. See also: Payment Plan for Lot Owners in Collections.

Fine Schedule – Compliance Enforcement Policy

This document details the fines associated with violations of the Architectural and Community Livability Principles and Rules. See also: Architectural and Community Livability Principles and Rules.

Compliance & Enforcement of Rules and Regulations Policy

This document details how the Architectural and Community Livability Principles and Rules will be enforced. See also: Architectural and Community Livability Principles and Rules. See also: Fine Schedule – Compliance Enforcement Policy.

Governing Documents Primer

The governing documents primer explains the various documents which detail how HOAs are established and operate. This primer was put together by the Community Association Law Group.

Common Perimeter Fence Standards

The Perimeter Fence Standard is to promote a neat, presentable appearance of Hawthorn Farm Village and to support the livability and value of the properties within our development.

Notification Process to Owners and Residents

This resolution affirms notifications to owners will be conducted through email unless the owner opts out. There is an opt-out form at the end of the resolution for owners to opt-out of email and request an alternate form of notification.

Electronic Voting Policy

The HFVOA will use electronic ballots as the primary method of voting. Lot owners may request a paper ballot. The document gives the specific rules of electronic voting.

Voting Records Confidentiality Resolution

The voting records of individual lot owners will not be shared with members, except for individuals asking for their own records. Election voting outcome summary information is open to any requesting member.

Competitive Bidding Policy

The Board will place out to bid, whenever practical, a minimum of 2 and a maximum of 3 bids for the work for repairs, maintenance, and services as required by the Association. The value of work to be placed out to bid will be in excess of $1000.00.